Records Unit

The primary mission of the Records Unit is the maintenance of all records kept in connection with normal police duties, such as records of arrest and offenses reported to the police, and the proper dissemination of those records to authorized persons or agencies. The Records Unit strives to provide prompt and courteous service to both police officers, and the general public.

In addition to maintaining and disseminating police records, the unit also provides the following services:

• Transcribes dictated tapes for investigators, including interviews, follow-ups, and case history reports.
• Provides service to the window for requests of copies of accident reports, arrest records, and verification of incident reports.
• Receive and acknowledge letters received from the public barring persons from their property and/or requesting police to enforce " No Trespassing" signs.
• Collect and receipt for money received for various police services, such as police reports, record checks, fingerprinting, taxi registrations, various permits, etc. Report of collections is then filed with the City of Lynchburg Collections Department.
• The Unit maintains files by computer imaging system. Old reports and criminal files are entered into this computerized file system, allowing easy retrieval and freeing up shelf space.
• The unit also is responsible for filing Mug shots, Processing requests by mail, answering inquiries by telephone, etc.

The Records Unit's operating hours for the public are from 8:30 a.m. - 5:00 p.m. Monday- Friday.

For more information, contact:
Marsha Ryan
Records Unit Supervisor
434-455-6069